Chief of Staff / Executive Assistant to the CEO

PRIMARY FUNCTION

AIDS Services of Dallas (ASD) is seeking a highly organized and experienced Chief of Staff to provide strategic support to the President / CEO. This role is pivotal in ensuring the smooth operation of the executive office, facilitating communication, and enhancing overall organizational efficiency. The ideal candidate will have a strong background in office management, with a plus for operations experience, and be skilled in using technology to drive productivity. The Chief of Staff will also play a key role as an Integrator within our Entrepreneurial Operating System (EOS) framework.

DUTIES AND RESPONSIBILITIES

• Executive Support: Serve as the primary point of contact for the CEO, managing daily operations, scheduling, and communications. Ensure that the CEO’s time is effectively managed, prioritizing critical tasks and initiatives.
• Strategic Planning: Assist the CEO in developing and implementing strategic plans, driving organizational goals, and ensuring alignment across all departments.
• Office Management: Oversee the day-to-day administrative functions of the executive office, including office supplies, equipment maintenance, and office space management. Ensure a productive and efficient working environment for all staff.
• Administrative Coordination: Support the CEO in overseeing administrative operations, including coordination with various departments to ensure seamless execution of initiatives. Operational experience is a plus.
• Technology Utilization: Leverage technology to enhance office efficiency and streamline processes. Proficiency in Microsoft Office Suite, Google Workspace, project management tools (e.g., Asana, Trello), and CRM systems (e.g., Salesforce) is essential.
• Integrator Role: Act as an Integrator within the EOS framework, ensuring that strategic objectives are met and that the leadership team is aligned and working cohesively.
• Financial Oversight: Assist with budget development and financial planning, including tracking expenses, managing financial records, and ensuring adherence to budgetary guidelines.
• Project Management: Manage and coordinate special projects, events, and initiatives, ensuring that they are completed on time and within scope.
• Communications Management: Facilitate communication between the CEO and internal/external stakeholder, including staff, board members, and donors.
• Technology & Efficiencies: Utilize advanced computer programs to optimize office management and operations, including but not limited to Microsoft Office, Google Suite, Asana, Trello, and CRM systems.
• Liaison Role: Facilitate effective communication between the CEO, board members, staff, volunteers, and external partners.

QUALIFICATIONS

• Experience: Proven experience in office management, executive support, or a similar role, preferably within a nonprofit organization. Operations experience is a plus.
• Technical Proficiency: Strong skill in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, project management tools (Asana, Trello), and CRM systems (Salesforce)
• Leadership: Ability to manage and coordinate multiple tasks and projects simultaneously, with strong attention to detail and a proactive approach to problem-solving.
• Communication Skills: Excellent verbal and written communication skills, with the ability to effectively interact with a wide range of stakeholders.
• Cultural Competence: Sensitivity to and experience working with culturally, racially, and sexually diverse populations.
• Other Requirements: Valid driver’s license and the ability to lift, push, or pull up to 30 pounds.

BENEFITS:

• Health insurance
• Dental insurance
• Vision insurance
• 403(b)
• 403(b) matching
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

WORK HOURS:
Regular office hours are 8:30 a.m. to 5:00 p.m. Monday through Friday.

SALARY RANGE:

$65,000.00 – $75,000.00 per year

TO APPLY:
Interested persons should reply via email with a cover letter with salary requirements and resume to sdelgado@aidsdallas.org

Ability/willingness to work in a flexible, tolerant, diverse, community setting and experience in and ability to work cooperatively and effectively with people from various class, ethnic, racial, sexual minority backgrounds. We are an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability, or protected veteran status.

Due to the volume of responses, only qualified parties will be contacted. No phone calls, please.