Staff Accountant

 Status: Full-time, Exempt

General Responsibilities

General Responsibilities

The Staff Accountant will prepare and maintain financial records to track the organizations assets, liabilities, profit and loss, tax liabilities, and other related financial activities. Assists the CFO with the financial operations and essential accounting functions of the agency.  The Staff Accountant will function under the supervision of the CFO and will have an active role in day-to-day operations of the agency in regards to financial matters.

This position will be part of a team who is responsible for day-to-day accounting functions of the agency, including:

• Maintaining accounts receivable, document bills and supporting documentation
• Maintaining accounts payable, ensure timely payment of invoices, confirming validity of the debt and gathering appropriate signatures
• Performing bank reconciliation, A/R (grant) reconciliations
• Updating financial records via accounting software
• Gathering payroll expenses, input into appropriate entry line and prepare appropriate tax filings such as 1099 and 1098.
• Preparing financial reports under the purview of the CFO.
• Performs general cost accounting and other related duties for the organization.
• Prepares monthly balance sheets, income statements, and profit and loss statements.
• Maintains the general ledger.
• Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
• Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
• Reconciles cash disbursement accounts, payroll, customer accounts, and other financial accounts; manages accounts receivable collections.
• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
• Manages the purchasing and invoicing system.
• Maintains knowledge of acceptable accounting practices and procedures.
• Performs other related duties as assigned.

Duties and Responsibilities Summary:

1. Grant Administration
   1. Compiles monthly grant billing statement/invoices and reviews all costs to ensure compliance with Allowable Costs Principles as applicable.
   2. Responsible for monitoring regulations and updating policies to ensure compliance with current regulations.
   3. Assists with preparing and formatting grants budgets and budget justifications maintain current granting information.
   4. Works closely with the CFO to track, maintain and report monthly financial performance measured as outlined by the CEO, CFO, and COO.
2. General Accounting
   • Record and properly document cash receipts, credit card receipts and other deposits as it relates to all agency entities/properties. This will expand to any other rental properties ASD may secure.
   • Track collected rent and deposits from residents and government subsidies and assist in issuing approved rent deposit refund checks.
   • Assist the Chief Financial Officer with monthly and year-end closing including, but not limited to, GL account reconciliation and analysis, posting approved corrective and routine maintenance journal entries, issuing year-end 1099 misc, 1099R, and 1096.
   • Assist the Chief Financial Officer with maintaining reporting compliance by the accurate and timely submission of monthly, quarterly reports to funding entities and regulatory bodies.
   • Assist the Chief Financial Officer during frequent over site and monitor visits from various government funding sources. These duties may include ad hoc GL audit reports, retrieved previously filed invoices for audit review and producing oral or written explanations.
3. Payroll
   • Works closely with Human Resources to verify and process all times sheets.
   • Works closely with Human Resources to verify, input and track all payroll information such as employee pay rates, deductions and benefits.
   • Works closely with Human Resource and the agencies payroll processor to process the agencies BI-WEEKLY payroll. This includes reviewing audit reports and assisting the CEO in any needed bank transfers.
   • Works closely with the CFO in quarterly payroll 940,941 and 945 to GL reconciliations.
   • Primary Accounting Department contact with 403 (b) retirement information, including employee distribution, 1099R and 945 reporting and monthly reporting to AXA and AmeriFund.

Works closely with the CFO on monthly payroll input into the agency’s accounting system.

Administrative

• Assist the agency with timely and accurate filing on all accounting and business-related documents.
• Responsible for all agency-related business files such as vendor contracts, leases etc.
• Actively participates in ongoing training and development as directly by the agency and or funding sources.
• Actively participates in any fundraising opportunities provided by ASD
• Attend meetings and will perform other duties as required.
• The incumbent will participate in all agency training and development programs and will maintain continuing education requirements for continued certifications.
• The incumbent must participate in all mandated technical trainings provided by the agency’s funding sources

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Required BBA in Business with at least 32 hours of accounting (Principles of Accounting 1 and 2 / Intermediate Accounting 1 and 2 preferred) and 2 years of recent full charge bookkeeping or staff accountant with required experience with payroll processing.; 4-6 years of full charge bookkeeping or staff accountant experience may be substituted for the degree requirements.
• Required experience with processing payroll through an external payroll service. Paychex highly preferred.
• General understanding of Human Resources terms and processes.
• Demonstrated high degree of proficiency in MS Office, including Word, Excel and Outlook. Candidate should have a good working understanding of databases.
• Required knowledge of QuickBooks. A demonstrated proficiency with MIP Accounting is highly preferred.
• Familiarity with Uniform Grants Management Practices and 2CFR 200 governing cost principles.
• Reporting directly to the Chief Financial Officer, the Staff Accountant will provide other accounting support as directed, including being backup for the other teams members. In addition, this position is often the contact with vendors/contractors with payment concerns and employees with payroll related issues; therefore, good communication skills.
• Required experience with the general ledger and the ability to analyze, evaluate and problems solve accounting related issues.
• Due to the mission of the agency and nature of the information, the Staff Accountant must demonstrate a high degree of professional confidentiality.
• The Staff Accountant is expected to play a primary role in all agency-related fundraising activities in which money, donations or other similarly related collections will be made.

Equal Employment Opportunity Statement

ASD is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are respected and valued. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage candidates of all backgrounds to apply.